OVERVIEW
The Purchasing Department is classified under the office of the Vice President of Finance and Administration Affairs and it’s one of the essential supporting department in the University of Bahrain.
It is known that the Purchasing Department has a big Role in building and establishing services offered for all academy colleges, administrative departments and educational centers, as well as students, for their needs of furniture and equipment for laboratories and various modern technical devices according to their needs and budget, and in which everyone works diligently and with devotion in one hand to serve the University.
The Purchasing Department is divided into 3 divisions, which are:
- Coordination and follow up section
- Purchasing section
- Tender and contract section
KEY RESPONSIBILITIES
- Follow-up and Coordination Division holds the purchase requisitions from the beneficiary and making sure of its validation or any lost information as well of the signing of by either the dean or the director, and then it is transferred to the responsible division according the type of the request. After that, the purchase order is tracked.
- As for the Purchasing Division, the purchase order will be received from the Coordination and Follow-Up Division, and it will ensure that all the information needed are available to complete the purchasing procedures, then the true value and the estimated value for each order will be compared in order to determine the line of each purchase order: either by purchasing it directly or by practice, and suppliers shall be contacted to try to obtain more than one quotation in order to compare quotations in terms of quality, price, and supply period, and the most suitable one will be selected.
- Purchase orders amounting to 10,000 Bahraini dinars and more are transferred to the Tender and Contracts Division, in order to take the necessary measures to meet the required general specifications and put them up for sale by announcing them in the official newspapers in both Arabic and English, and they are awarded to the applicant with the lowest prices and conforming to the specifications, and that is after the approval of the Tenders and Auctions Board, then it gets turned into a contract.
- This division is represented in contracts for agreements that pertain, in a comprehensive or special way, to certain departments. As the contracts are clearly restricted under conditions between the supplier and the University to supply, rent, or provide a service that meets the University’s needs on the one hand, and what the sections of the Purchasing Department are doing on the other hand.
SERVICES
1- Issuing purchase orders for all purchase requests from different parties after providing the appropriate quotations such as (office services, travel tickets, scientific and educational courses, textbooks, hospitality, maintenance materials, etc.) according to needs.
2- Issuing appropriate tenders and necessary contracts for building maintenance contracts, and devices needed for teaching and other necessary contracts to provide an appropriate environment for student in University.
